Executive, Forward Plan - 15 July 2024 to 31 July 2025 Plan Document 15/07/2024

FUTURE DECISIONS

Likely Date of Decision

**Decision Taker

In Consultation with (Executive Member or Corporate Director)

Description of Matter – including if the report contains any exempt information and the reasons why

Key Decision

YES/NO

Decision Required

Consultees

(i.e. the principal groups to be consulted)

Consultation Process

(i.e. the means by which any such consultation is to be undertaken)

Contact details for making representations

(Tel: 0845 034 9494)

unless specified otherwise)

Relevant documents already submitted to Decision Taker

<PI1>

12 Jul 2024

Corporate Director of Environment

Executive Member for Highways & Transportation

Highways Capital Programme 2025-26 - Headline Allocations

Yes

To agree the indicative headline highways maintenance capital allocations for the financial year 2025/26 based on current funding assumptions.
Grant approval to carry out the relevant procurement processes.

This allows a draft 2024/25 programme to be developed for approval in Summer 2025

Executive Member for Highways and Transportation

By email: HAM@northyorks.gov.uk

James Gilroy, Team Leader, Highway Asset Management

james.gilroy@northyorks.gov.uk

Highways Capital Programme 2025-26 - Headline Allocations

</PI1>

<PI2>

12 Jul 2024

Corporate Director of Environment

Executive Member for Highways & Transportation

Bikeability Scheme 2025-26

Yes

To recommend a delivery option for the financial year 2025-26.

N/a

Fiona Ancell

fiona.ancell@northyorks.gov.uk

Bikeability Scheme 2025-26

</PI2>

<PI3>

12 Jul 2024

Corporate Director of Environment

Filey Sea Wall Refurbishment – Award of Contract

Yes

To seek authorisation to award the second stage of a construction contract to Jackson Civil Engineering Limited to carry out the refurbishment works to Filey Sea Wall, following the issue of a transparency notice.
Jackson Civil Engineering had previously been awarded the first design stage of the works by Scarborough Borough Council.

N/a. Previous consultation was carried out with the Environment Agency, Filey Town Council, the Marine Management Organisation and local planning authority.

Chris Bourne, Head of Projects

martin.lloyd@northyorks.gov.uk

Filey Sea Wall – Award of Contract

</PI3>

<PI4>

15 Jul 2024

Standards and Governance Committee

Final Recommendations on the Community Governance Reviews for Harrogate and Scarborough

Yes

Following consultation with the public to present the final recommendations on the community governance reviews considering the creation of town councils for Harrogate and Scarborough

Public of the relevant areas
Division Members

Barry Khan, Assistant Chief Executive (Legal & Democratic Services)

barry.khan@northyorks.gov.uk

Final Recommendations on the Community Governance Reviews for Harrogate and Scarborough

</PI4>

<PI5>

15 Jul 2024

Assistant Director - Housing

Procurement of Sub-Contractors for development of affordable housing on three council owned sites (Springfield Drive, Gascoigne Crescent and Poplar Grove

Yes

The purpose of this report is to gain approval to tender for contractors to develop 3 schemes comprising 1 affordable housing unit at the following locations:

Springfield Drive, Boroughbridge
Gascoigne Crescent, Harrogate
Poplar Grove, Harrogate

The tender will include -

• Facilitating works – to include but not limited to security and fencing and site clearence
• Super structure works
• Internal finishes including fittings furnishings and equipment
• Services
• External works
• Any necessary approvals – LABC, building Regulations, discharge of planning conditions etc
• Provision of a handover pack

The list above is not exhaustive

The contract will likely be for around 9 months although extensions will be given if the build process takes longer than anticipated.

Assistant Director for Housing
Assistant Director of Resources for Community Development
Executive member for Culture, Arts and Housing
Procurement
Finance

Direct contact

Emily Shepherd, Housing Growth Manager

Emily.shepherd1@northyorks.gov.uk

Procurement of Sub-Contractors for development of affordable housing on three council owned sites (Springfield Drive, Gascoigne Crescent and Poplar Grove

</PI5>

<PI6>

15 Jul 2024

Assistant Director - Highways and Transportation, Parking Services, Parks & Grounds

Waltonwrays, Skipton - General Maintenance Works - Award of Contract

Yes

To seek approval for award of contract for Waltonwrays - general maintenance works of £532,951 to PBS Construction Limited.

Internal Highways services
Environment Agency
Landowner

Philip Richardson, Bridges Manager, Highways & Transportation

josh.calvert@northyorks.gov.uk

Waltonwrays -General Maintenance Works - Award of Contract

</PI6>

<PI7>

16 Jul 2024

Executive

Examiner’s Report on the Pannal and Burn Bridge Neighbourhood Plan - Decision Statement and Referendum

Yes

This is a statutory stage in the preparation of a Neighbourhood Plan that takes place following independent Examination of the plan.
The report will set out a recommendation on whether to agree an appended Decision Statement. The Decision statement will set out the Council’s position on the Neighbourhood Plan in-light of the Examiner’s Report and whether the Plan can progress to referendum.
Based on consideration of a Fact-Checking Draft of the Examiner’s Report, both the local planning authority (LPA) and the qualifying body responsible for the preparation of the plan (Pannal and Burn Bridge Parish Council) agree with all of the Examiner’s modifications recommended as necessary for the Plan to meet the basic conditions. This will be confirmed on receipt of the final Examiner’s report.
Subject to a favourable decision, the Plan would be amended in-line with the recommended modifications post-decision and this modified Plan would go forward to referendum.

The neighbourhood plan has already been subject to consultation by both the parish council- during their preparation of the plan, and the LPA following submission in order to inform the Examination.
Internal consultation with senior officers will take place in conjunction with the report’s preparation.

Email and meetings.

Natasha Durham, Planning Manager (Policy), Joe Varga, Senior Policy and Delivery Officer

joe.varga@northyorks.gov.uk,

Examiner’s Report on the Pannal and Burn Bridge Neighbourhood Plan - Decision Statement and Referendum

</PI7>

<PI8>

16 Jul 2024

Executive

Malton and Norton Neighbourhood Plan – Decision Statement and referendum

Yes

This is a statutory stage in the preparation of a Neighbourhood Plan post Examination
Report is to set out a recommendation to agree the appended Decision statement (a statement which sets out the Council’s position on the Neighbourhood Plan) and agree that a referendum will be held.
Both the LPA and the Qualifying body agree with all of the Examiner’s recommendations and are in the process of modifying the plan to make it is capable to meet the basic conditions tests.

Internal consultation will take place in conjunction with the report’s production, also submission to Thirsk

The Plan has already been subject to consultation and examination as part of its production.

Rachael Balmer

rachael.balmer@northyork.gov.uk

Malton and Norton Neighbourhood Plan – Decision Statement and referendum

</PI8>

<PI9>

16 Jul 2024

Executive

York & North Yorkshire Key Route Network

Yes

To seek agreement on the finalised draft of the North Yorkshire parts of the proposed Key Route Network for York and North Yorkshire ahead of approval by the Mayoral Combined Authority.

Environment Executive Member

By email to HAM@northyorks.gov.uk

James Gilroy, Team Leader, Highway Asset Management

Email: james.gilroy@northyorks.gov.uk

York & North Yorkshire Key Route Network

</PI9>

<PI10>

16 Jul 2024

Executive

Consultation on changes to the Council’s Home to School Travel Policy

Yes

To report the outcome of a consultation on a proposed new Home to School Travel Policy for North Yorkshire.
To seek approval of the proposed policy to move forward for adoption by the Council in July 2024.

Parents / carers, schools, governors, NYC councillors, neighbouring councils, parish councils, academy trusts, transport contractors, Diocese, MP and other stakeholders.

Public consultation between 19 February and 26 April 2024. Consultation documents available on NYC website. Several engagement activities undertaken with a mixture of virtual and in-person events.

Amanda Newbold, AD Education & Skills

Amanda.newbold@northyorks.gov.uk

</PI10>

<PI11>

16 Jul 2024

Executive

Council-Run Care Provision in Malton & Pickering

Yes

To request approval from Executive on proposals for the development of the adult social care market in Malton

Local stakeholders

Stakeholder meetings

Hannah Brown

hannah.brown3@northyorks.gov.uk 01609 535906

Care market proposals for Malton

</PI11>

<PI12>

16 Jul 2024

Executive

Long Term Plan for Scarborough

Yes

To approve the ten year Long Term Plan for Scarborough and initial three year Investment Plan of agreed interventions to receive, allocate and spend funding received from Government through the Long Term Plan for Towns programme.

The Council in partnership with the Scarborough Town Board is conducting wide ranging consultation on the creation of the Long Term Plan for Scarborough with internal services and key strategic Officers, the Scarborough and Whitby ACC, local businesses, local stakeholder groups, charities, community organisations, schools and residents.

The Scarborough Town Board also needs to approve the LTP for Scarborough before submission to the Department of Levelling Up, Homes and Communities. Executive representatives of NYC sit on the Scarborough Town Board.

The wider consultation mentioned above will be delivered through a variety of means such as targeted stakeholder meetings, open public sessions and online methods and is being undertaken in liaison the Scarborough Town Board.

Helen Jackson, Regeneration Projects Manager

helen.jackson1@northyorks.gov.uk

Long Term Plan for Scarborough

</PI12>

<PI13>

16 Jul 2024

Executive

Transfer of part of former Northallerton School and Sixth Form College (Grammar School Lane) to the Department for Education.

To approve the transfer of part of the former Northallerton School and Sixth Form College, Grammar School Lane, Northallerton to the Department for Education at nil cost to enable the delivery of a new SEND School to provide educational services from the site.

None

Philip Cowan, Non-Operational Property Manager, NYCC Property Services

philip.cowan@northyorks.gov.uk

Transfer of part of former Northallerton School and Sixth Form College (Grammar School Lane) to the Department for Education.

</PI13>

<PI14>

16 Jul 2024

Executive

St Hilda’s Ampleforth Church of England Voluntary Controlled Primary School – School Closure Proposal

Yes

Following the publication of statutory notices, to determine whether to cease to maintain (to close) St Hilda’s Ampleforth Church of England Voluntary Controlled Primary School with effect from 31 August 2024.

If there are no objections to the statutory notices, this decision will be taken by the Executive Member for Education, Learning and Skills at their meeting with the Corporate Director - Children and Young People’s Service

Staff, Governors, Local Elected Members, Parish Councils, Diocese, MP and other local stakeholders

Consultation document issued to consultees and available on NYCC website between 1 March 2024 and 19 April 2024.

A further 4 week representation period commenced on 22 May and is ending on 19 June. During this period representations can be made in writing to the Director of Children & Young People’s Service

Jon Holden, Head Strategic Planning (CYPS)

jon.holden@northyorks.gov.uk

St Hilda’s Ampleforth Church of England Voluntary Controlled Primary School – School Closure Proposal

</PI14>

<PI15>

16 Jul 2024

Executive

Scarborough Harbour West Pier

Yes

The report will seek approval:
1. To formally appropriate the relevant parts of the West Pier for the council in its local government capacity under the powers conferred in section 77 of the Scarborough Corporation Act 1931 prior to commencing works on site.
2. To engage with the Secretary of State for Transport to obtain consent in respect of how any proceeds of that appropriation should be treated.

Community Development: Economic Development, Regeneration, Tourism and Skills, Resources
Environment: Harbours, Resources
Legal and Democratic Services: Legal
Resources: Property, Procurement and Commercial

Email and briefing

Helen Jackson, Regeneration Projects Manager

helen.jackson1@northyorks.gov.uk

Scarborough Harbour West Pier

</PI15>

<PI16>

16 Jul 2024

Executive

Provision of Wide Area Network Solution and Proposed Public Sector Collaboration

Yes

To award a contract to NYnet Ltd for the provision of Wide Area Network (WAN) solutions for the council in accordance with Regulation 12 of the Public Contract Regulations 2015

To explain the opportunities for public sector collaboration and to seek a decision as to whether:

(1) NYC should continue collaborative arrangements with NYnet and various health sector organisations upon their expiry on 1 January 2025 regarding Wide Area Network (WAN) and associated services.

(2) NYC should enter into collaborative arrangements with the North Yorkshire Police Fire & Crime Commissioner and Fire and Rescue Authority through the York & North Yorkshire Combined Authority regarding WAN and associated services.

None

Madeline Hoskin, AD Technology

01609 533335

Provision of Wide Area Network Solution and Proposed Public Sector Collaboration

</PI16>

<PI17>

18 Jul 2024

Corporate Director Children and Young People's Services

Executive Member for Education, Learning & Skills

Outdoor Learning Service Fees and Charges 2025/2026

Yes

To request approval for fees and charges for the Outdoor Learning Service for 2025/2026 (Financial year).

Amanda Newbold, AD Education & Skills

Amanda.newbold@northyorks.gov.uk

OUTDOOR LEARNING SERVICE FEES AND CHARGES 2025/2026

</PI17>

<PI18>

24 Jul 2024

Full Council

Annual Overview and Scrutiny Report 2023/24 - A review of the work of overview and scrutiny committees in 2023/24 and looking ahead to the work that will be undertaken in 2024/25

Approve the annual report of the Council’s six thematic overview and scrutiny committees

Scrutiny Board

Email distribution of the final draft of the report to the Chairs of the Council’s six thematic overview and scrutiny committees

Alice Fox, Daniel Harry, Democratic Services and Scrutiny Manager

daniel.harry@northyorks.gov.uk; alice.fox@northyorks.gov.uk,

Annual Overview and Scrutiny Report 2023/24 - A review of the work of overview and scrutiny committees in 2023/24 and looking ahead to the work that will be undertaken in 2024/25

</PI18>

<PI19>

24 Jul 2024

Full Council

North Yorkshire Joint Health and Wellbeing Strategy

To adopt the North Yorkshire Joint Health and Wellbeing Strategy.
NOTE: The North Yorkshire Health and Wellbeing Board’s Terms of Reference state that “The Joint Health and Wellbeing Strategy will be referred to the Council for approval as part of the Council’s Policy Framework.”

•The public and partners
•North Yorkshire Health and Wellbeing Board (finalised draft) on May 2024
•Executive on June 2024
•Council on 24 July 2024
NOTE: There is on-going liaison with the North Yorkshire Health and Wellbeing Board, who will be asked to approve a draft Strategy to be consulted on, at its meeting on 29 November 2023.

In terms of the public and partners, a period of public consultation is planned for autumn/winter 2023.
In terms of the formal meetings referred to above, the process will be via presentation and discussion of the draft Strategy at the relevant Committee meetings.

Louise Wallace, AD Health and Integration

louise.wallace@northyorks.gov.uk

North Yorkshire Joint Health and Wellbeing Strategy

</PI19>

<PI20>

24 Jul 2024

Full Council

Final Recommendations on the Community Governance Reviews for Harrogate and Scarborough

Yes

Following consultation with the public to present the final recommendations on the community governance reviews considering the creation of town councils for Harrogate and Scarborough

Public of the relevant areas
Division Members
Executive

Barry Khan, Assistant Chief Executive (Legal & Democratic Services)

barry.khan@northyorks.gov.uk

Final Recommendations on the Community Governance Reviews for Harrogate and Scarborough

</PI20>

<PI21>

24 Jul 2024

Full Council

Consultation on changes to the Council’s Home to School Travel Policy

Yes

To report the outcome of a consultation on a proposed new Home to School Travel Policy for North Yorkshire.

Parents / carers, schools, governors, NYC councillors, neighbouring councils, parish councils, academy trusts, transport contractors, Diocese, MP and other stakeholders.

Consultation documents available on NYC website. Several engagement activities undertaken with a mixture of virtual and in-person events.

Amanda Newbold, AD Education & Skills

amanda.newbold@northyorks.gov.uk

Consultation on changes to the Council’s Home to School Travel Policy

</PI21>

<PI22>

24 Jul 2024

Full Council

Administrative amendments to the LGPS Discretions Policy

Consideration of proposed minor administrative amendments to the LGPS Discretions Policy and a proposed delegation to the Assistant Chief Executive Business Support & HR to make in-year minor administrative amendments to the Policy, recommended by the Executive.

Subject to any comments Members may have, to approve the proposed amendments to the LGPS Discretions Policy and the proposed delegation to the Assistant Chief Executive Business Support & HR to make in-year minor administrative amendments to the Policy (and for the Constitution to be consequentially amended by the Assistant Chief Executive Legal and Democratic Services).

Relevant NYC Officers and Members

Executive

Correspondence and meetings

Trudy Forster, Assistant Chief Executive - HR & Business Support

trudy.forster@northyorks.gov.uk

Administrative amendments to the LGPS Discretions Policy

</PI22>

<PI23>

24 Jul 2024

Full Council

Amendments to the Council's Constitution

Consideration of proposed amendments to the Council’s Constitution recommended by the Executive.

Subject to any comments Members may have, to approve the proposed amendments to the Constitution.

Relevant NYC Officers and Members
The Members’ Working Group on the Constitution
The Executive

Correspondence and meetings

Moira Beighton

moira.beighton@northyorks.gov.uk

Amendments to the Council's Constitution

</PI23>

<PI24>

24 Jul 2024

Full Council

Submission of data to the Local Government Boundary Commission for England

Yes

Following LGR, the Local Government Boundary Commission for England will be undertaking a Boundary Review. This review will identify the number of councillors to be elected and the geographies of the Divisions they represent for the next local government elections in 2027. The first stage of this is for the Council to submit a proposed number of Councillors and a prediction of the number of electors in each polling district in 2030. Full Council will be asked to approve the submission of this information, and other background information required by the Boundary Commission.

The recommendations have been developed by a Member Working Group, supported by relevant officers.
The Boundary Review will be subject to two Public Consultations.
Executive - 9 July 2024.

The public consultation will be run by the Boundary Commission, to gather views on draft and then final proposed division patterns (ie the areas each council member will represent following the next election).

Rachel Joyce, Assistant Chief Executive for Localities

rachel.joyce@northyorks.gov.uk

Submission of data to the Local Government Boundary Commission for England

</PI24>

<PI25>

24 Jul 2024

Corporate Director of Community Development

Assistant Director - Resources (Community Development)

Slipper Socials – Arts Council grant funding application

Yes

North Yorkshire Library Service would like to bid for funding to deliver a series of ten ‘Slipper Socials’ aimed at supporting older people to live in their own homes for longer. For many older people, who may be mentally fit but physically frail, having a fall may result in a loss of independence. Research has shown that one of the most common causes of falls by older people are loose, worn, or backless slippers.

As well as being fitted for, and gifted, anti-slip slippers, local library staff and volunteers will promote regular library activities, and clubs and societies in the area, to help combat loneliness and isolation. Events will be delivered in partnership with a number of organisations that provide support and advice to older residents.

This project will deliver against the national Health and Wellbeing Universal Offer for libraries, promoting healthy living by providing self-management support and engagement opportunities.

Assistant Director- Resources for Community Development
Corporate Director- Community Development
Finance and Legal teams
Executive Member for Culture, Arts and Housing.

In person and by email

Lee Taylor, Library Manager Service Development

lee.taylor@northyorks.gov.uk

Slipper Socials – Arts Council grant funding application

</PI25>

<PI26>

25 Jul 2024

Corporate Director of Community Development

Old Town Hall and Market Place, Whitby

Yes

To appoint and enter into contract with the chosen supplier for the Whitby Old Town Hall and Market Place project constructions works.

Assistant Director Resources (Community Development)
Assistant Director Growth, Tourism and Skills
Head of Legal Major Projects
Growth and Regeneration Capital Board
AD Property, Procurement and Commercial

Report presented to the Growth and Regeneration Capital Board and shared with AD Resources (PF), AD Growth (IT), Head of Legal Major Projects (CR) and AD Property for comment.

Kerry Levitt, Regeneration Projects Officer

Kerry.levitt@northyorks.gov.uk

Old Town Hall and Market Place, Whitby

</PI26>

<PI27>

31 Jul 2024

Assistant Director - Property, Procurement & Commercial

Contract for Water Retailer

Yes

Procurement for Water Retailer Contract to commence from the 1st April 2025

Relevant Officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract for Water Retailer

</PI27>

<PI28>

31 Jul 2024

Assistant Director - Housing

Procurement for the unadopted roads Harrogate area

Yes

Seeking approval to award the contract to 'Fox (Owmby) Ltd.' is a crucial step following a thorough and successful open procurement process. This process encompasses two distinct packages: Package 1 involves upgrading unadopted roads to meet adoptable standards, ensuring their integration into the existing infrastructure, while Package 2 focuses on the essential task of ensuring the safety and security of these unadopted roads. This recommendation is a result of diligent evaluation and consideration, highlighting Fox (Owmby) Ltd. as the most suitable and capable contractor for the job.
Value of Package 1 is £ 582,043.99
Value of Package 2 is £ 905,539.01

Procurement
Finance
Assistant Director of Housing
Assistant Director of Resources for Community Development
Head of Service for Homes and Place

The liaison consultation process primarily relied on the exchange of emails and participation in team meetings.

Donna Jobling

Donna.Jobling@northyorks.gov.uk

Procurement for the unadopted roads Harrogate area

</PI28>

<PI29>

2 Aug 2024

Corporate Director of Environment

Bus Service Improvement Programme 3 - Award of Contracts

Yes

To seek approval for award of contracts to deliver the Bus Improvement Programme 3 (BSIP3) as agreed by Executive on 19 March 2024.

Andrew Clarke, Public & Community Transport Manager

andrew.clarke@northyorks.gov.uk

Bus Service Improvement Programme 3 - Award of Contracts

</PI29>

<PI30>

5 Aug 2024

Assistant Director - Highways and Transportation, Parking Services, Parks & Grounds

North Yorkshire Council Cash Collection Provision

Yes

To seek approval for the procurement of a cash collection provision to deliver cash collection services across the county, specific services include cash collection or cash deliveries from premises or buildings and cash in transit services from parking machines.

Cash collection services are used across the county, specifically relating to cash collection from Car Parks, Corporate Properties, North Yorkshire Schools, and Public Toilets.

An external cash collection provision will Increase security and ensure safety.

N/a

Steve Brown, Head of Parking Services

steve.brown1@northyorks.gov.uk

North Yorkshire Council Cash Collection Provision

</PI30>

<PI31>

6 Aug 2024

Assistant Director - Property, Procurement & Commercial

Contract Extension for Hard Facilities Management General Building – Responsive Repairs

Yes

Contract Extension for Hard Facilities Management General Building – Responsive Repairs

Relevant Officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract Extension for Hard Facilities Management General Building – Responsive Repairs

</PI31>

<PI32>

6 Aug 2024

Assistant Director - Property, Procurement & Commercial

Contract for Hard Facilities Management PE and External Play Equipment: Inspection and Minor Repair

Yes

To undertake a procurement exercise for Hard Facilities Management PE and External Play Equipment: Inspection and Minor Repair

Relevant officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract for Hard Facilities Management PE and External Play Equipment: Inspection and Minor Repair

</PI32>

<PI33>

6 Aug 2024

Assistant Director - Property, Procurement & Commercial

Contract Extension for Hard Facilities Management Fixed Electrical Inspection and Testing and Portable Appliance Testing (PAT)

Yes

Contract Extension for Hard Facilities Management Fixed Electrical Inspection and Testing and Portable Appliance Testing (PAT)

Relevant Officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract Extension for Hard Facilities Management Fixed Electrical Inspection and Testing and Portable Appliance Testing (PAT)

</PI33>

<PI34>

6 Aug 2024

Assistant Director - Property, Procurement & Commercial

Contract for Hard Facilities Management Fire and Intruder Alarms: Servicing and Responsive Maintenance

Yes

To undertake a procurement exercise for Hard Facilities Management Fire and Intruder Alarms: Servicing and Responsive Maintenance

Relevant officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract for Hard Facilities Management Fire and Intruder Alarms: Servicing and Responsive Maintenance

</PI34>

<PI35>

6 Aug 2024

Assistant Director - Property, Procurement & Commercial

Contract for Hard Facilities Management Fire Equipment: Inspection and Supply

Yes

To undertake a procurement exercise for Hard Facilities Management Fire Equipment: Inspection and Supply

Relevant officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract for Hard Facilities Management Fire Equipment: Inspection and Supply

</PI35>

<PI36>

7 Aug 2024

Head of Business Support

Assistant Chief Executive - HR & Business Support

Procurement of a Business Travel Management Service provider

Yes

To seek approval from the Assistant Chief Executive (Business Support) for the procurement of a Business Travel Management Service.

None

Amanda Manifield, Business Support Team Leader

01609 534414

Procurement of a Business Travel Management Service provider

</PI36>

<PI37>

9 Aug 2024

Executive Member for Highways & Transportation

Corporate Director of Environment

Allocation of Civil Parking Enforcement (CPE) Income Surplus

Yes

To apprise on the financial out turn of the Civil Parking Enforcement surplus income following completion of the approved two year investment period 2022/23 and request approval for the use of the surplus over the next three year period.

Allan McVeigh, Head of Network Strategy, Highways and Transportation

allan.mcveigh@northyorks.gov.uk

Allocation of Civil Parking Enforcement (CPE) Income Surplus

</PI37>

<PI38>

9 Aug 2024

Corporate Director of Health and Adult Services

Executive Member for Health & Adult Services

Extension of Contract for Mental Health Supported Housing

Yes

To approve the extension of the Mental Health Supported Housing contract and approve the inclusion of additional funding previously provided by Craven District Council into the main budget.

Service providers and colleagues in Health and Adult Services and Community Development.

Meetings and correspondence.

Michael Rudd, Head of Housing Marketing Development (Commissioning), Health and Adult Services

Michael.rudd@northyorks.gov.uk. 01609 535347

Extension of Contract for Mental Health Supported Housing

</PI38>

<PI39>

9 Aug 2024

Assistant Director - Resources (Environment)

Deputy Leader & Executive Member for Finance & Resources, Executive Member for Highways & Transportation

Upper Dales Flood Alleviation Scheme - Grant Application

Yes

To seek approval to apply for funding from the Environment Agency Grant in Aid and Flood and Coastal Committee Local Levy fund to support the delivery of Property Flood Resilience to Reeth and Fremmington, Arkengarthdale, Grinton, Bellerby, Leyburn, West Witton, Bainbridge, Hawes, and Gayle, Redmire and Spennithorne :
•To submit an application for £873,212 of the available Environment Agency Flood Defence Grant in Aid funding to enable scheme development through 2024/25 and grant approval of the funding application.
•To submit an application for £582,889 of the available Flood and Coastal Committee Local Levy and grant approval of the funding application.
•The intention to commission a Feasibility Study for Mount Drive, Leyburn culvert diversion and grant approval of the feasibility report

Chief Finance Officer
Deputy Leader and Executive Member for Finance and Resources
Executive Member for Highways and Transportation, Road Safety and Cycling/Active Travel Champion

Through the report process

Trish Gourley, Flood Risk Project Manager

Trish Gourley - trish.gourley@northyorks.gov.uk

Upper Dales Flood Alleviation Scheme - Grant Application

</PI39>

<PI40>

9 Aug 2024

Assistant Director - Resources (Environment)

Property Flood Resilience Survey Procurement

Yes

To seek approval for the direct procurement of Property Flood Resilience surveys to JBA Consultation across North Yorkshire up to a value of £500,000.

Hannah Cook, Flood Risk Project Manager

hannah.cook@northyorks.gov.uk

Property Flood Resilience Survey Procurement

</PI40>

<PI41>

9 Aug 2024

Corporate Director of Environment

Proposed Traffic Regulation Orders for Selby Town Centre

Yes

For the Corporate Director Environment, under delegated powers, to approve the introduction of the Traffic Regulation Orders required for the Selby Transforming Cities Fund project.

Executive Member for Highways and Transportation
Member for Selby East Division
Statutory consultation undertaken in line with Traffic Regulation Order process.
Statutory stakeholders and affected residents and businesses within the vicinity of the proposed schemes consulted before final implementation.

Statutory consultation undertaken in line with Traffic Regulation Order process.

Tania Weston

Email: tania.weston@northyorks.gov.uk, Tel No: 01609 532905

Selby TCF Parking and Waiting No 51 Order 2024 124896
Selby TCF Parking Waiting Plan 2 - accessible.pdf
Selby TCF Parking Waiting Plan 3 - accessible.pdf
Selby TCF Parking Waiting Plan 4 - accessible.pdf
Selby TCF Parking Waiting Plan 5 - accessible.pdf
Selby TCF Parking Waiting Plan 6 - accessible.pdf
Selby TCF Parking Waiting Plan 7 - accessible.pdf
Selby TCF Parking Waiting Plan 8 - accessible.pdf
Selby TCF Parking Waiting Plan 9 - accessible.pdf
Selby TCF Draft Parking and Waiting Order 2024 - accessible.pdf
Selby TCF Parking and Waiting Notice of Proposal - accessible.pdf
Selby TCF Parking Waiting Statement of Reasons - accessible.pdf
TRO 2013 consolidation order - accessible.pdf
TRO Bawtry Road - accessible.pdf
Selby TCF One Way Order 2024 124947 - Draft Order - accessible.pdf
Selby TCF One Way Order 2024 124947 - Mandatory cycle lane plan - accessible.pdf
Selby TCF One Way Order 2024 124947 - Notice of Proposal - accessible.pdf
Selby TCF One Way Order 2024 124947 - Statement of Reasons - accessible.pdf
Selby TCF 20mph Zone Order 2024 124899 - Draft Order 2024 - accessible.pdf
Selby TCF 20mph Zone Order 2024 124899 - 20mph zone Plan - accessible.pdf
Selby TCF 20mph Zone Order 2024 124899 - Notice of Proposal - accessible.pdf
Selby TCF 20mph Zone Order 2024 124899 - Statement of Reasons - accessible.pdf
Selby TCF Prohibition of Driving Order 2024 124895 - Draft Order - accessible.pdf
Selby TCF Prohibition of Driving Order 2024 124895 - Notice of Proposal - accessible.pdf
Selby TCF Prohibition of Driving Order 2024 124895 - Statement of reasons - accessible.pdf
Selby TCF Prohibition of Driving Order 2024 124895- Plan - accessible.pdf

</PI41>

<PI42>

9 Aug 2024

Corporate Director of Environment

Executive Member for Highways & Transportation

Strategic Speed Limit Review Strategy

Yes

To set out the rationale and methodology for the countywide strategic speed limit review and prioritisation of resultant schemes.

David Kirkpatrick

david.kirkpatrick@northyorks.gov.uk

Strategic Speed Limit Review Strategy

</PI42>

<PI43>

9 Aug 2024

Corporate Director of Environment

Proposed Experimental Traffic Regulation Order prohibiting overnight motor caravan parking on various streets, including at Sandsend, Whitby, Scarborough and Cayton Bay

Yes

To consider a proposal to introduce an Experimental Traffic Regulation Order (ETRO), introducing overnight parking restrictions at seafront on-street parking locations at Sandsend, Royal Albert Drive, Scarborough and Cayton Bay.

Scarborough and Whitby Area Constituency Committee

Public consultation and advertisement in accordance with Local Authorities; Traffic Orders (Procedure) (England and Wales) Regulations 1996

Helen Watson, Improvement Manager, Highways and Transportation

helen.1.watson@northyorks.gov.uk

Proposed Experimental Traffic Regulation Order - On-Street Coastal Parking at various locations

</PI43>

<PI44>

9 Aug 2024

Corporate Director of Environment

Executive Member for Highways & Transportation

Winter Gritting Route Requests and Proposed Changes in advance of 24/25 Season

Yes

Consideration of requests for additions, deletions or other amendments to the winter gritting routes.

Submissions generally received from members of the public, parish councils and councillors.

Annual review of any requests received via email, letter, etc

Nigel Smith

nigel.smith@northyorks.gov.uk

Winter Gritting Route Requests and Proposed Changes in advance of 24/25 Season

</PI44>

<PI45>

14 Aug 2024

Executive Member for Culture, Arts & Housing

Tenancy Policy and Consultation Plan

Yes

The purpose of the report is to set out the draft Tenancy Policy and the planned consultation activity to take place prior to the policy being adopted.
A decision is required regarding the commencement of consultation activity.

Housing tenants
Legal
Finance
Assistant Director of Resources for Community Development
Corporate Director of Community Development
Executive Member for Culture, Arts and Housing

Focus Groups
In person meetings, and via email and Ms Teams

Carl Doolan, Housing Services Manager

carl.doolan@northyorks.gov.uk

Tenancy Policy and Consultation Plan

</PI45>

<PI46>

20 Aug 2024

Executive

Q1 Performance Monitoring and Budget Report

Yes

Q1 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Q1 Performance Monitoring and Budget Report

</PI46>

<PI47>

20 Aug 2024

Executive

HRA Policy Framework

Yes

The purpose of the report is to set out the proposed policy framework for the functions within the Housing Revenue Account; Landlord Services and Housing Standards.
Decisions are required on adoption of the Policy Framework, agreement of the implementation plan and associated timescales and any delegations as advised.

Managers and Officers within the HRA functions
Legal and Democratic Services colleagues
Executive Member for Culture, Arts and Housing
Housing and Leisure Overview and Scrutiny Committee
Housing Tenants

In person meetings
emails
Ms Teams meetings

Victoria Young, Housing Policy and Strategy Officer

Victoria.young@northyorks.gov.uk

HRA Policy Framework

</PI47>

<PI48>

20 Aug 2024

Executive

Housing Enforcement Policy

Yes

The report will set out the detail of the proposed NYC housing enforcement policy, which is required in order for us to deliver our statutory duties in relation to housing standards in the private sector.

As this is based on statutory legislation, consultation has been undertaken in house with environmental health and enforcement officers across the legacy council areas who deliver the service, in addition to other environmental health colleagues regionally and nationally.

Consultation was undertaken initially as part of the LGR work streams.
The policy has been developed based on the good practice of other authorities, through information sharing at regional and national meetings.
A housing enforcement workshop was utilised to discuss the key points of the policy amongst all staff delivering housing enforcement.

Lynn Williams, Head of Housing Renewal

lynn.williams@northyorks.gov.uk

Housing Enforcement Policy

</PI48>

<PI49>

20 Aug 2024

Executive

Consultation on the de-designation of Children Centres

Yes

To request consultation on the de-designation of all 24 children’s centres to enable greater flexibility for the use of the buildings

General public via online surveys

Barbara Merrygold, Head of Early Help, Children and Families Service

barbara.merrygold@northyorks.gov.uk

Consultation on the de-designation of Children Centres

</PI49>

<PI50>

20 Aug 2024

Executive

North Yorkshire Council Climate Change Strategy Delivery Pathway

Yes

To approve the NYC Climate Change Delivery Pathway

Community environmental groups

Workshop event held in March 2024

Jos Holmes

jos.holmes@northyorks.gov.uk

North Yorkshire Council Climate Change Strategy Delivery Pathway

</PI50>

<PI51>

20 Aug 2024

Executive

Payment of UK Shared Prosperity Funds to the York and North Yorkshire Combined Authority for the delivery of services and programmes.

Yes

To seek approval to provide funding up to the value of £2,500,000 to the York and North Yorkshire Combined Authority for the delivery of UK Shared Prosperity Funded programmes, alongside costs for management and admin of the programme.

The principal to establish a joint team to deliver UKSPF in North Yorkshire, combining YNY Combined Authority staff and North Yorkshire Council staff has been agreed. This is understood by the Council and by the partners who comprise the UKSPF Local Partnership Group which comprises stakeholders from across North Yorkshire and the region.

Consultation is undertaken by direct communication (email) with key partners and stakeholders comprising the Local Partnership Group.
On-going discussions have taken place internally with legal services.

Mark Kibblewhite, Senior Policy Officer, Economic Growth

mark.kibblewhite@northyorks.gov.uk

Payment of UK Shared Prosperity Funds to the York and North Yorkshire Combined Authority for the delivery of services and programmes.

</PI51>

<PI52>

2 Sep 2024

Executive Member for Managing our Environment

Application for funding from the Public Sector Heat Decarbonisation Scheme Phase 4

Yes

Application for funding from the Public Sector Heat Decarbonisation Scheme Phase 4. This is a fund for works to corporate buildings to replace heating systems with low carbon technology.
This application is in preparation so the exact sum to be requested is not yet know.

Deputy Leader and Executive Member for Finance and Resources
Corporate Director of Resources, Gary Fielding
Relevant Officers – internal

Internal communication, discussions and meetings as required

Kristina Peat, Operations Manager - Energy & Carbon, Property Service

kristina.peat@northyorks.gov.uk

Application for funding from the Public Sector Heat Decarbonisation Scheme Phase 4

</PI52>

<PI53>

3 Sep 2024

General Licensing and Registration Committee

Adoption of an Inclusive Service Plan focussed on Hackney Carriage and Private Licensing

Yes

To recommend proposals for formal consideration be taken to Executive.

Hackney Carriage trade
Users of Hackney Carriages
Statutory agencies
Any other interested party
Management Board

12 week consultation period with the trade, disability groups and statutory agencies being contacted directly plus a public campaign via the Communications team.

Gareth Bentley, Head of Licensing, Simon Fisher, Licensing and Procurment Manager

gareth.bentley@northyorks.gov.uk,

Adoption of an Inclusive Service Plan focussed on Hackney Carriage and Private Licensing

</PI53>

<PI54>

3 Sep 2024

General Licensing and Registration Committee

Review of current Hackney Carriage and Private Licensing Policy.

Yes

To recommend proposals for formal consideration be taken to Executive

The Hackney Carriage trade
Users of Hackney Carriages
Statutory agencies.
Any other interested party

12 week consultation will be delivered with the trade, disability groups and statutory agencies being contacted direct and a public campaign run the Communications team.

Gareth Bentley, Head of Licensing, Simon Fisher, Licensing and Procurment Manager

gareth.bentley@northyorks.gov.uk,

Review of current Hackney Carriage and Private Licensing Policy.

</PI54>

<PI55>

6 Sep 2024

Corporate Director of Environment

Executive Member for Highways & Transportation

Whitby Harbourside Public Realm

Yes

To feedback the results of a public consultation on outline proposals for improvements to Whitby harbourside public realm, including proposals to signalise the junction of Spital Bridge and A171 and decide on the next steps for the scheme.

Whitby residents/businesses and visitors.
All NYC members within the boundary of the former Scarborough district.
Statutory consultee list for all Traffic Regulation Order consultations.
Yorkshire Coast

Media, public consultation and on line.

Helen Watson, Improvement Manager, Highways and Transportation

helen.1.watson@northyorks.gov.uk

Whitby Harbourside Public Realm

</PI55>

<PI56>

6 Sep 2024

Executive Member for Managing our Environment

Corporate Director of Environment

North Yorkshire and York Local Nature Recovery (LNRS) Strategy - Consultation Draft

Yes

To seek approval to undertake statutory consultation on the Consultation Draft of the LNRS from Autumn 2024.

Supporting Authorities of the NY and York LNRS:
-Natural England
-City of York Council
-NY Moors National Park Authority
-Yorkshire Dales National Park Authority
Stakeholders with an interest in local nature recovery
Members of the public

Provision of the draft outputs (technical reporting, Local Habitat Map and Statement of Biodiversity Priorities) of the NY and York LNRS Consultation Draft via online hosting.
Online public survey.

Timothy Johns, Senior Policy Officer

timothy.johns@northyorks.gov.uk

North Yorkshire and York Local Nature Recovery (LNRS) Strategy - Consultation Draft

</PI56>

<PI57>

6 Sep 2024

Corporate Director of Environment

Executive Member for Highways & Transportation

Highways Capital Programme 2025-26 - Headline Allocations

Yes

To approve new schemes to be added to the Forward Highways Capital Programme

Executive Member for Highways and Transportation
Internal NYC officers

Via email

James Gilroy, Team Leader, Highway Asset Management

james.gilroy@northyorks.gov.uk

Highways Capital Programme 2025-26 - Headline Allocations

</PI57>

<PI58>

9 Sep 2024

Assistant Director - Property, Procurement & Commercial

Contract for Hard Facilities Management Chimneys, Lightning Conductors and other High Access Structures: Inspections and Maintenance

Yes

To undertake a procurement exercise for Hard Facilities Management Chimneys, Lightning Conductors and other High Access Structures: Inspections and Maintenance

Relevant officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract for Hard Facilities Management Chimneys, Lightning Conductors and other High Access Structures: Inspections and Maintenance

</PI58>

<PI59>

9 Sep 2024

Assistant Director - Property, Procurement & Commercial

Contract for Hard Facilities Management Asbestos Abatement – asbestos removal

Yes

To undertake a procurement exercise for Hard Facilities Management Asbestos Abatement – asbestos removal

Relevant Officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract for Hard Facilities Management Asbestos Abatement – asbestos removal

</PI59>

<PI60>

13 Sep 2024

Corporate Director of Health and Adult Services

Executive Member for Health & Adult Services

Specialist Care Approved Provider List

Yes

To agree an additional Approved Provider List to ensure commissioning from care providers of specialist care.

People with Lived Experience, via community groups representing people who may need access to specialist care providers.
The Market Development Board, which includes representatives from the voluntary sector, independent sector and health.
Care providers of specialist care services.
Children

The exact detail of how the consultation process will be managed is still to be developed, however, it is anticipated that several engagement events will be held both in-person and virtually to gain the views of people.

Steven Crutchley, Service Development Manager

Email: Steven.Crutchley@northyorks.gov.uk/Tel No: 01609 532518

Specialist Care Approved Provider List

</PI60>

<PI61>

17 Sep 2024

Executive

Local Authority Housing Funding

Yes

The purpose of this report is to enter into a Memorandum of Understanding (MOU) with the Department of Levelling-Up, Housing and Communities (DLUHC) for funding of £1,740,114 from the Local Authority Housing Fund (LAHF).
This funding will contribute towards the acquisition of 2 homes for temporary accommodation for homeless households plus an additional 11 affordable homes to provide accommodation for 11 households from the Afghan Citizens Resettlement Scheme (ACRS).

We will consult with the following:
The Councils Refugees Resettlement Manager
The Councils Head of Housing Needs

Consultation will take place on an on-going basis with the Refugee Resettlement Manager in order to identify suitable locations and properties for the Afghan households.
Similarly consultation will take place with the Head of Housing Needs to identify suitable locations and properties for the temporary accommodation for the homeless households.

John Burroughs, Housing Strategy and Development Officer

John.Burroughs@northyorks.gov.uk

Local Authority Housing Funding

</PI61>

<PI62>

17 Sep 2024

Executive

Proposed Traffic Regulation Orders for Harrogate Town Centre

Yes

For Executive to approve the introduction of the Traffic Regulation Orders required for the Harrogate Transforming Cities Fund project.

Executive Member for Highways and Transportation
Harrogate

Statutory consultation undertaken in line with Traffic Regulation Order process.

Tania Weston

Email: tania.weston@northyorks.gov.uk, Tel No: 01609 532905

</PI62>

<PI63>

17 Sep 2024

Executive

Maple Park (Hambleton) LLP and Hambleton District Holdings Limited

To seek approval for the:
- closure of Maple Park LLP and Hambleton Holdings LLP
- transfer of the underlease for the café
- transfer of the crematorium operation and assets to North Yorkshire Council

Persons of significant control of Maple Park LLP and Hambleton District Holdings Limited

Direct communication

Adrian Clarke

adrian.clarke@northyorks.gov.uk

Maple Park (Hambleton) LLP and Hambleton District Holdings Limited

</PI63>

<PI64>

17 Sep 2024

Executive

Proposed extra care housing scheme

Yes

To approve funding to support the development of an extra care housing scheme in Whitby. To review the proposed scheme and outcome of the procurement.

Michael Rudd, Head of Housing Marketing Development (Commissioning), Health and Adult Services

michael.rudd@northyorks.gov.uk

</PI64>

<PI65>

17 Sep 2024

Executive

Redeployment of land to the north and south of Crosshills Lane, Selby

Yes

To approve the proposed redeployment of the property

Executive members and Management Board at the informal Executive meeting held on 8 June 2021

Philip Cowan, Non-Operational Property Manager, NYCC Property Services

Philip.Cowan@northyorks.gov.uk

</PI65>

<PI66>

17 Sep 2024

Executive

Adoption of an Inclusive Service Plan focussed on Hackney Carriage and Private Hire Licensing.

Yes

To consider and agree a final version of the policy for consultation.

Hackney Carriage trade
Users of Hackney Carriages
Statutory agencies
Any other interested party
General Licensing and Registration Committee

A 12 week consultation will be delivered with the trade, disability groups and statutory agencies being contacted directly and a public campaign run by the Communications team.

Gareth Bentley, Head of Licensing, Simon Fisher, Licensing and Procurment Manager

gareth.bentley@northyorks.gov.uk,

Adoption of an Inclusive Service Plan focussed on Hackney Carriage and Private Hire Licensing.

</PI66>

<PI67>

17 Sep 2024

Executive

Adoption of a revised Hackney Carriage and Private Hire Licensing Policy

Yes

To consider the proposed revised policy and agree a final version for consultation.

The Hackney Carriage trade
Users of Hackney Carriages
Statutory agencies
Any other interested party
Management Boardbentl
General Licensing and Registration Committee

A 12 week consultation will be delivered with the trade, disability groups and statutory agencies being contacted directly and a public campaign run by the Communications team.

Simon Fisher, Licensing and Procurment Manager, Gareth Bentley, Head of Licensing

gareth.bentley@northyorks.gov.uk,

Adoption of a revised Hackney Carriage and Private Hire Licensing Policy

</PI67>

<PI68>

17 Sep 2024

Executive

Bolton Abbey Core Visitor Area Strategy & Masterplan

Yes

To present the Bolton Abbey Core Visitor Area Strategy

Equalities: Tony.Law@northyorks.gov.uk
Climate Change: climatechange@northyorks.gov.uk
Legal: paralegals@northyorks.gov.uk
Finance: Paul.Foster@northyorks.gov.uk
Trevor Watson
Nic Harne
Councillors Crane as the Executive Member for Planning
Skipton and Ripon Area Constituency Committee at a meeting held on 5th September 2024.

Via email and by presentation of the Masterplan at the Skipton

Ruth Parker, Principal Planning Policy and Place Officer

ruth.parker@northyorks.gov.uk

Bolton Abbey Core Visitor Area Strategy & Masterplan

</PI68>

<PI69>

17 Sep 2024

Executive

A59 Kex Gill Update

Yes

Update on progress of A59 Kex Gill highway realignment, together with forward programme and cost profile.

Internal senior officers

Kex Gill Project Board
Environment Directorate Capital Board
Corporate Capital Board

Richard Binks, Head of Major Projects & Infrastructure

richard.binks@northyorks.gov.uk

A59 Kex Gill Update
A59 Kex Gill Acceptance of grant condition set by Department for Transport.pdf
A59 Kex Gill Update

</PI69>

<PI70>

17 Sep 2024

Executive

Managing Adult Social Care Pressures

Yes

To update Members on actions being taken to address adult social care waiting times and workforce pressures and to set out the evaluation of the Ethical Decision-Making Framework that was put in place in January 2022.

Karen Siennicki, Assistant Director Adults Social Care

Managing Adult Social Care Pressures

</PI70>

<PI71>

17 Sep 2024

Executive

Localities Programme

The report will provide programme progress updates on the following corporate priority projects:
• Localities Service and Local Member Support arrangements
• Parish Charter
• Parish Liaison
• Local Devolution and Community Rights
• Community Partnerships

Decision required:
To agree revisions to the process for approvals of devolution projects.

Not required.

Rachel Joyce, Assistant Chief Executive for Localities

rachel.joyce@northyorks.gov.uk

Localities Programme

</PI71>

<PI72>

17 Sep 2024

Executive

North Yorkshire Autism Strategy

Yes

To approve the North Yorkshire Autism Strategy, considering feedback and refinements following the public consultation.

The draft strategy was subject to public consultation (November 2023 – March 2024), including Scrutiny of Health. A range of partner organisations also contributed to the draft strategy.

The Executive Member Health and Adult Services approved the launch of the public consultation plan at the Health and Adult Services Executive meeting on 3rd November 2023.

Natalie Smith, Head of Service HAS Planning, Public Health Team

naomi.smith@northyorks.gov.uk 01609 534823

North Yorkshire Autism Strategy

</PI72>

<PI73>

17 Sep 2024

Executive

Housing Assistance and Disabled Adaptations Policy

Yes

Due to the variations in approach towards the method of delivery of the disabled facilities grant, there were also some subtle variations between the legacy areas in relation to their policy approach and their interpretation and implementation of legislation. Whilst all areas are using the powers and flexibilities given within the legislation, there has been some variation in terms of scope of works undertaken along with differences in financial thresholds and parameters adopted. The report will outline how the policy seeks to draw together an interpretation of the mandatory elements of Disabled Facilities Grant (DFG) legislation and the discretionary elements of the RRO into a single published document. The report will therefore sets out the key recommendations for the policy and seek agreement to adopt the North Yorkshire Housing Assistance and Disabled Facilities Grant Policy for the new authority. The new policy is to be adopted for all tenures, to provide a consistent approach to delivering adaptations for owners and tenants in the private sector and our own housing tenants.

Health

A draft policy was submitted to the LGR Housing board post vesting day. As part of the LGR work, consultation had taken place with representatives from the LGR Housing work stream. A further task

Lynn Williams, Head of Housing Renewal

lynn.williams@northyorks.gov.uk

Housing Assistance and Disabled Adaptations Policy

</PI73>

<PI74>

17 Sep 2024

Executive Member for Children & Families

Corporate Director Children and Young People's Services

Targeted Mainstream Provisions – Change of Designation

Yes

To Consider consultation responses in relation to the change of designation proposal to establish targeted mainstream provisions (TMPs) at Norton Community Primary, Malton and Dishforth Airfield Primary, Thirsk

Chris Reynolds, Head of SEND Strategic Planning and Resources

chris.reynolds@northyorks.gov.uk

</PI74>

<PI75>

15 Oct 2024

Executive

Double Devolution – Pilot Business Case sign-off

The double devolution pilots are progressing with the parish and town councils, business case templates have been shared with them all and will require sign-off individually once completed. Specific dates to be agreed with each area and the Forward Plan will be updated for each area once this has been confirmed.

Areas for information:
Filey Town Council
Knaresborough Town Council
Malton Town Council
Northallerton Town Council
Ripon Town Council
Selby Town Council
Skipton Town Council
Whitby Town Council

N/A

Not required

Rachel Joyce, Assistant Chief Executive for Localities

Rachel.Joyce@northyorks.gov.uk ; Tel: 01423 556705

Double Devolution – Pilot Business Case sign-off

</PI75>

<PI76>

15 Oct 2024

Executive

Annual Review of Member Champions

Leader

Emails

Daniel Harry, Democratic Services and Scrutiny Manager

daniel.harry@northyorks.gov.uk

Annual Review of Member Champions

</PI76>

<PI77>

15 Oct 2024

Executive

Member Allowances 2025/2026

Yes

To make a recommendation to Full Council based on Independent Remuneration Panel Recommendations

Independent Remuneration Panel and Members

Independent Remuneration Panel meetings

Barry Khan, Assistant Chief Executive (Legal & Democratic Services)

barry.khan@northyorks.gov.uk

Member Allowances 2025/2026

</PI77>

<PI78>

1 Nov 2024

Corporate Director of Environment

Executive Member for Highways & Transportation

Highways Capital Programme 2025-26

Yes

To agree the schemes to be included within the 2025-26 Highways Capital Annual Programme.

Executive Member for Highways and Transportation

By email: HAM@northyorks.gov.uk

James Gilroy, Team Leader, Highway Asset Management

james.gilroy@northyorks.gov.uk

Highways Capital Programme 2025-26

</PI78>

<PI79>

1 Nov 2024

Corporate Director of Environment

Executive Member for Managing our Environment

Review of Environmental Services Charges – 2025/26

Yes

To inform the Corporate Director of Environment and the Executive Member for Managing our Environment of the options for waste service fees and charges.
To obtain approval to set charges for 2025/26 and to agree the principles of future reviews.

Finance and Legal

Aimi Brookes, Service Development Manager, Waste Management

Contact Details? Email: aimi.brookes1@northyorks.gov.uk

Review of Environmental Services Charges – 2025/26

</PI79>

<PI80>

5 Nov 2024

Executive

Cultural Strategy for North Yorkshire

Yes

To seek approval for adoption of the Cultural Strategy for North Yorkshire, as facilitated and developed by the Culture

Culture

Via briefings and meetings, either in person or via Ms Teams or email.

Danielle Daglan, Head of Culture and Archives

danielle.daglan@northyorks.gov.uk

Cultural Strategy for North Yorkshire

</PI80>

<PI81>

5 Nov 2024

Executive

Director of Public Health Annual Report 2024

Yes

The Director of Public Health Annual Report is an independent report on the health of the local population. The Director of Public Health has a duty to write an annual report, and the local authority a duty to publish it. The focus of this year’s report is on healthy ageing. The Executive committee will be asked to consider and note the report.

The report includes engagement already undertaken, plus engagement undertaken specifically for the report. The principal groups are older people, and professionals/organisations working with older people. Older person’s representatives are involved in the shaping of the report.

The report will be shared with HAS leadership teams, Executive Portfolio Holder and Management Board for comment as it progresses, and to Care and Independence Overview & Scrutiny Committee following Executive.

Survey findings; informal interviews; photography competition

Louise Wallace, AD Health and Integration

Email: louise.wallace@northyorks.gov.uk / Tel No: 01609 534806

Director of Public Health Annual Report 2024

</PI81>

<PI82>

13 Nov 2024

Full Council

Local Transport Plan Approval

Yes

To recommend the draft Local Transport Plan for approval before being passed to he Mayoral Combined Authority for recommendation and approval

Executive, Transport, Economy, Environment and Enterprise Overview & Scrutiny Committee and all Area Constituency Committees

Various committees, informal member working groups, public consultation and public and stakeholder engagement.

Louise Neale

louiseanne.neale@northyorks.gov.uk

Local Transport Plan Approval

</PI82>

<PI83>

13 Nov 2024

Full Council

Member Allowances 2025/2026

Yes

To consider the recommendations of the Independent Remuneration Panel for 2025/26

Independent Remuneration Panel and Members
Executive - 15 October 2024

Independent Remuneration Panel meetings

Barry Khan, Assistant Chief Executive (Legal & Democratic Services)

barry.khan@northyorks.gov.uk

Member Allowances 2025/2026

</PI83>

<PI84>

13 Nov 2024

Full Council

Housing Assistance and Disabled Adaptations Policy

Yes

Due to the variations in approach towards the method of delivery of the disabled facilities grant, there were also some subtle variations between the legacy areas in relation to their policy approach and their interpretation and implementation of legislation. Whilst all areas are using the powers and flexibilities given within the legislation, there has been some variation in terms of scope of works undertaken along with differences in financial thresholds and parameters adopted. The report will outline how the policy seeks to draw together an interpretation of the mandatory elements of Disabled Facilities Grant (DFG) legislation and the discretionary elements of the RRO into a single published document. The report will therefore set out the key recommendations for the policy and seek agreement to adopt the North Yorkshire Housing Assistance and Disabled Facilities Grant Policy for the new authority.

Health
Officers
Members
Executive (12 March 2024)

A draft policy was submitted to the LGR Housing board post vesting day. As part of the LGR work, consultation had taken place with representatives from the LGR Housing work stream.

Lynn Williams, Head of Housing Renewal

lynn.williams@northyorks.gov.uk

Housing Assistance and Disabled Adaptations Policy

</PI84>

<PI85>

19 Nov 2024

Executive

Q2 Performance Monitoring and Budget Report

Yes

Q2 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Q2 Performance Monitoring and Budget Report

</PI85>

<PI86>

19 Nov 2024

Executive Member for Education, Learning & Skills

Corporate Director Children and Young People's Services

Targeted Mainstream Provisions – Change of Designation

Yes

Final decision in relation to the change of designation proposal to establish targeted mainstream provisions (TMPs) at Norton Community Primary, Malton and Dishforth Airfield Primary, Thirsk.

Chris Reynolds, Head of SEND Strategic Planning and Resources

chris.reynolds@northyorks.gov.uk

</PI86>

<PI87>

17 Dec 2024

Executive

Double Devolution – Pilot Business Case sign-off

The double devolution pilots are progressing with the parish and town councils, business case templates have been shared with them all and will require sign-off individually once completed. Specific dates to be agreed with each area and the Forward Plan will be updated for each area once this has been confirmed.
Areas for information:
Filey Town Council
Knaresborough Town Council
Malton Town Council
Northallerton Town Council
Ripon Town Council
Selby Town Council
Skipton Town Council
Whitby Town Council

N/A

Not required

Rachel Joyce, Assistant Chief Executive for Localities

Rachel.Joyce@northyorks.gov.uk; Tel: 01423 556705

Double Devolution – Pilot Business Case sign-off

</PI87>

<PI88>

21 Jan 2025

Executive

Revenue Budget 2025/26 and Medium Term Financial Strategy - To make recommendation to Full Council

Yes

To consider and recommend to Council the Revenue Budget for 2025/26 and the Medium Term Financial Strategy (MTFS) including: Revenue Plan; Capital Plan; Treasury Management; Prudential Indicators

Management Board

Budget consultation process

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Revenue Budget 2025/26 and Medium Term Financial Strategy - To make recommendation to Full Council

</PI88>

<PI89>

21 Jan 2025

Executive

Council Plan 2025-2029 - To make recommendation to Full Council

Yes

To consider and recommend to council the Council Plan for 2025-2029

Corporate and Partnerships Overview and Scrutiny Committee
Management Board

Meetings

Will Boardman, Head of Strategy & Performance, Alaina Kitching, Strategy & Performance Officer

will.boardman@northyorks.gov.uk; alaina.kitching@northyorks.gov.uk,

Council Plan 2025-2029 - To make recommendation to Full Council

</PI89>

<PI90>

18 Feb 2025

Executive

Q3 Performance Monitoring and Budget Report

Yes

Q3 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Q3 Performance Monitoring and Budget Report

</PI90>

<PI91>

19 Feb 2025

Full Council

To consider North Yorkshire Council's Revenue Budget 2025/26 and the Medium Term Financial Strategy (MTFS)

Yes

To consider the Revenue Budget for 2025/26 and the Medium Term Financial Strategy (MTFS) including the: Capital Plan; Treasury Management; Prudential Indicators.

Management Board
Executive

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

To consider North Yorkshire Council's Revenue Budget 2025/26 and the Medium Term Financial Strategy (MTFS)

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<PI92>

19 Feb 2025

Full Council

Council Plan 2025-2029

Yes

To approve the Council Plan for 2025-2029

Corporate and Partnerships Overview and Scrutiny Committee
Management Board
Executive

Meetings

Will Boardman, Head of Strategy & Performance, Alaina Kitching, Strategy & Performance Officer

will.boardman@northyorks.gov.uk; alaina.kitching@northyorks.gov.uk,

Council Plan 2025-2029

</PI92>

<PI93>

18 Mar 2025

Executive

North Yorkshire and York Local Nature Recovery (LNRS) Strategy) - Publication

Yes

To seek approval to formally publish the statutory outputs of the North Yorkshire and York Local Nature Recovery (LNRS) Strategy comprising
-local habitat map
-statement of biodiversity priorities.
As developed in accordance with the LNRS Regulations 2023.

Natural England
City of York Council
North York Moors National Park Authority
Yorkshire Dales National Park Authority
Stakeholders and members of the public across NY and City of York

Online hosting

Timothy Johns, Senior Policy Officer

timothy.johns@northyorks.gov.uk

North Yorkshire and York Local Nature Recovery (LNRS) Strategy) - Publication

</PI93>

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Should you wish to make representation as to the matter being discussed in public please contact Daniel Harry

Email: (daniel.harry@northyorks.gov.uk) Tel: 01609 533531.

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